This document outlines the rules of processing and protecting the personal data of prospective and existing Business Partners (including but not limited to Clients and Suppliers) by the Company, hereinafter referred to as the “Data Administrator”.
Cookies - IT data, in particular, small text files, saved and kept on devices by means of which the User may use the website Service.
Service - the Administrator website.
Device – an electronic device used by the User to gain access to the Service.
User - an entity which uses the content and functionalities available on the Internet websites of the Administrator or to the benefit of whom, in accordance with the Regulations and law, services may be rendered by electronic means or with whom an Agreement on rendering services by electronic means may be concluded.
II. Data Administrator
III. Legal basis
In the process of personal data processing, the Administrator applies rules specified in the valid provisions of law, including but not limited to the Act of 29 August 1997 on personal data protection and in the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons in connection to personal data processing and on the unconstrained flow of such data and revoking Directive 95/46/EC (“GDPR”).
IV. The objectives of data processing and their storage period
The Administrator processes personal data only for the purpose of gaining clients/suppliers, implementing offer processes, orders/agreements and post-sales services of the goods offered and services and in order to send personalised sales information, including but not limited to:
Opening an account in the Internet service
Personal, telephone or e-mail contact
Sending ordered information, advertising materials and offers
Execution of the Client's order/agreement
Processing a service or a complaint
Possible seeking of claims
Adjusting Internet websites to the needs of Users
Creating reports and analyses concerning functionalities of the Services, including viewing statistics.
Such data will be kept for a period indispensable for the performance of agreements, including rendering services (guarantee and post-guarantee). After such time, data are kept only for the purposes of seeking claims and sending personalised sales information.
V. Scope and manner of data storage
The Administrator collects personal data in the process of gaining a client/supplier, providing offers, executing orders/agreements and post-sales services for the goods and services offered. The Administrator obtains data including, among others: first and last name of a natural person (including those conducting a business activity), its address, NIP (National Tax Identification Number), first and last name of a contact person in the company, its position, department, e-mail and telephone, and in the event of using the Administrator’s Internet websites - also an IP address of a device which is used by the User. Data are kept by the Administrator in the format enabling their transfer.
Providing personal data is voluntary but necessary for using the selected functionalities of the Internet services and for sending offers, executing orders, agreements, services and assembly, etc.
Transferring the obtained personal data to third persons or companies is not practiced; unless such data is required for the proper performance of the agreement, consideration of a complaint or repairing as part of a guarantee/warranty, or sending a catalogue by traditional post. It particularly applies to carriers, forwarders, couriers, assembly and service companies.
Notwithstanding the above, if the website User expresses a separate consent, its personal data is processed for the purpose of obtaining sales information, including but not limited to sending a newsletter to an indicated e-mail address.
VI. Automatically collected data
The Administrator hereby informs that during using its Internet services, data is also collected automatically. Such data may be collected by Cookies and by the automatic marketing system.
The Administrator hereby informs that from the moment of the User’s connecting with the Service, information is recorded in the Service system logins, among others, about the IP number and the type of the user’s device which the user uses to connect to the Service. The Administrator informs that in accordance with law, it also processes data concerning, among other things, tge IP number and the type of the user’s device, as well as the time of user’s connection to the Service and other data concerning the user’s activity in the Service. The data described above is processed for technical reasons in order to adjust the Service to the needs of the users and to collect the overall statistical information referring to the functioning of the Service.
Adjusting the content of the Service websites to the User preferences and optimisation of the use of Service websites
Recognising the device used by the Service User and its location and proper displaying of a website, customised to individual needs;
Storing the settings selected by the User and personalising the User interface, e.g. the selected language or the region which the User comes from;
Storing the history of the websites visited in the Service in order to recommend further content.
Implementing the processes necessary for full functionality of the Internet websites
Adjusting the content of the Service websites to the User preferences and optimisation of use of the Service websites. In particular, such files enable recognising the basic parameters of the User device and displaying the Internet website properly, tailored to its individual needs;
Ensuring the safety and reliability of the Service
Presenting multimedia content on the Service websites which is uploaded from the external Internet services: www.youtube.com [administrator of cookies: Google Inc with its registered office in the USA]
Collecting general and anonymous statistics data by the means of Google Analytics analytical tools [administrator of cookies: Google Inc with its registered office in the USA]
Using interactive functions for the purpose of popularising the Service by means of social networks of Facebook.com [administrator of cookies: Facebook Inc with its registered office in the USA or Facebook Ireland with its registered office in Ireland]
Profiling advertising content depending on the interests of Service Users.
The User may, on its own and at any time, change the settings of Cookie files, specifying conditions of their storage and gaining access by Cookie files to the User Device. Changes within settings, referred to in the preceding sentence, may be carried out by the User by means of the Internet browser settings. These settings may be changed in order to block automatic operation of Cookies in the settings of the Internet browser or to inform about saving of every Cookie file on the device of the Service User. Detailed information on the possibility and on how cookie files work is available in the software settings (Internet browser).
The User may at any time delete Cookie files using functions available in the Internet browser which it uses. The limitation in using Cookies may affect some functionalities available on the Service website.
VII. Right to access data, their correction, deletion or limitation of their processing or to submit an objection to their processing, and the right to transfer data
Each person whose personal data is collected may demand the following from the Administrator:
Access its personal data
Correct its personal data
Delete its personal data
Limit the processing of its personal data
Object the processing of its personal data
Transfer its personal data.
Moreover, every person whose personal data is collected may raise an objection against processing of its personal data, including but not limited, to the scope of profiling the User of the Internet Services. In order to execute the right mentioned above, it is necessary to contact the Administrator by e-mail. The Administrator will implement the demand of a person whose personal data is collected, within 30 days. This period, in justified cases, may be extended to 90 days. Nevertheless, the deletion, limitation, transfer and opposing the processing of personal data will affect the services rendered and it may result in disabling such services. In particular, it is not applicable in the event of obligations which were legally binding due to the legal requirements related, among others, to seeking claims.
If the Data Administrator asks for consent to send sales information by electronic means, a person who granted such a consent is entitled to withdraw it. For this purpose, a link must be clicked which will cause the withdrawal of such a consent, provided in the content of the sales information, or send an e-mail concerning the withdrawal of such a consent to the indicated e-mail address.
VIII. Data safety
The Data Administrator hereby states that it exercises due diligence in ensuring its Clients with top quality safety of the processing of their personal data. Any events affecting the safety of data processing must be reported to the proper e-mail address.
IX. Final Provisions
Every person whose personal data is collected by the Administrator is entitled to submit a complaint to a competent supervisory body if it thinks that the processing of its personal data infringes applicable provisions regulating personal data processing: The Personal Data Protection Act or general regulation on data protection.